Literary Festival Event- How to Plan?

Reading is one thing that is involved in every aspect of our daily lives. You start utilising your reading skills as soon as you wake up in the morning and till you go back to sleep in the night. Reading is one of the most important skills a person can learn in his life. It opens a person’s mind to the new horizon of life. The best thing about reading is that not only it is an educational tool but also a great way of recreation. This is one habit that needs to encourage and what better than a literary festival to do it.

A literary fest is not only a way to bring authors and readers from all around the world at one place but is also a great way to entertain, inspire and educate the common people. If you type literary festival on any search engine, you will see numerous listings of various kinds of literary festivals happening all over the world. There are regional, inter college, schools, national and international festivals. The organisers of these festivals invite some really famous authors and ask them to share their experience with the people. This helps in inspiring the young authors and editors who are struggling in this field and want to make a successful career out of it.  

Organising a big literary fest is not an easy task to accomplish. You need to make huge preparations and a lot of planning has to be done in order to get the fest rolling. However, if you are a book lover and have the determination to host it, we would like to offer you help. If you do not have any experience in this field, we would suggest you ask for some help from the people who actually do and follow the steps given below to make your work easier.  Keep reading:

  • Get a team For The Literary Festival

    Organising a literary festival is not a task for one person. You need to have a team of like-minded and well read people so that they can pitch in idea to help you build a proper plan. Ask people if they are interested in participating in the planning of the event. Once you have clarified everything with them, make them a member of your team.

  • Start early

    Once the team is ready to start the planning. The earlier you start, the better you can look after all the arrangements. This is also going to help you in sorting out any problems that might appear during the literary festival.

  • Make a detailed plan

    No event is successful without a proper plan. So discuss with your team members and make a detailed plan of the event that includes the following:

  • Date and time

    Set a date that does not clash with anything big that would divert your audience from the festival. Set a time that is suitable for all the people. Decide whether the festival will last only one day or it will last for a longer time.

  • Venue

    The venue is a very important part of a literary festival plan. Make sure you find a venue big enough to accommodate all the people and is near to all the parts of the city for easy access. Also, make sure it has all the amenities and fits into your budget.

  • Theme

    The theme of the event is very important. Sit all the members down and decide a unique theme for the event. Take ideas from the internet and see how people around the world are organising their own literary fests. Make sure your event stands out amongst these events all around the world.

  • Number of guests

    Decide the number of normal and a number of VIP guests that you want to invite to your event. Make sure you decide it according to the space of your venue. Do not invite more people than your venue can actually accommodate. This will not only make the event look crowded and congested but will also take away the charm of the decor.

  • Number and type of speakers

    Since it is a literary event, you need to invite speakers to it. Usually, authors and editors are invited as speakers but you can also consider calling musicians, script writers, poets and anyone that has made big through their writing. This is going to let the people know the various fields that reading and writing can lead them to.

  • Funds

    You will need funds according to the size and type of the event. Also, you must know that calling various speakers to the event might look good but can cost you a lot of money. These big celebrities charge a lot for making an appearance. Make sure you have enough funds for everything and still have something left in the emergency budget. You can look for sponsors or just partner with some firms to promote their business.

  • Promotion

People will not be able to attend your event if they do not know about it. So make sure you have a foolproof publicity plan laid out in front of you. Publicise wherever possible and at the lowest cost possible. Social media is really big these days so use it to your advantage. For the special guests or the high profile attendees, take the help of email marketing. Try distributing flyers and put up newspaper advertisements. Make sure the word is everywhere about your literary event.

When you are done with the planning make sure that you check everything a day before the literary fest so that no stone is left unturned. You need to be as creative as possible. Interact with the guests as much as possible. The only way to a successful event is interaction. Make sure there is plenty of public interaction and the people are having a good time at your lit fest. If possible arrange for some small competitions and to make the event even more interesting. Make sure you stick to the rules but also use your own imagination to make these events a great success.

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