Steps for Planning a Culinary Event

Food has been the center of gatherings ever since ancient times. Similarly, food plays a major role in the planning of any social or business event. No matter how big or small the event is planning the culinary is very important. For some events, the food or drinks choices are kept small and for some big. A perfect event is strongly based on the type and quality of the culinary offered to the guests and visitors. Everyone appreciates good food and services. If you wish to make your event a huge success, here are a few things to keep in mind while planning the culinary:


Theme of the event

The theme of the event and the culinary when in perfect synchronization is the perfect recipe for a successful event. So, before planning the culinary it is very important to decide what the theme of the event is going to be like. For example, for a business event, there is a need for different kind of culinary planning than a fundraiser or a music concert. The foods that are put out the need to go with the theme and the venue of the event so that they do not clash. Hence, planning the interiors of the event need to go hand in hand with planning the culinary for it. Also, pre-planning is important. Do not treat culinary planning as a last minute affair. As soon as you know the theme and venue, decide the culinary. This will leave a lot of time on hand to manage every small detail.

Number of people

A list or an estimate of the number of people attending the event is another thing to make a note of. Do not let the food and drinks fall short. The planning for culinary is easier in the case of events that have a set list of people attending since there are a set amount of tickets or invitations that have been sent out. But, in the case of events that are public and everyone can participate in them, there is no set estimate of how many people might end up attending it. The safe way to go by in such cases is planning the culinary according to the number of people that would accommodate the venue.

The larger the venue, the more crowd can fit into it. Ensured that the served food and drinks are enough for each and every attendee. For events with a set number of attendees, prepare a little more food and drinks for emergencies. Prepare extra food for about four to five extra guests for every hundred guests.

What to serve

After estimating the number of people, plan what to serve. Planning what to serve can be very complicated and differ with each and every event. The food and drinks served should be appropriate for the type of people attending the event and the time during which the event has to take place. Some events such as the corporate meetings and seminars usually happen in the morning or early afternoon and serve either breakfast or lunch. Some events serve dinner and some serve only drinks and snacks. It is important to keep choices of foods according to the most common food preferences like vegetarian and non-vegetarian, dairy and nondairy, alcohol and non-alcohol etc.

In addition to this, the time duration of the event also affects the planning. The events that last just for an hour or two need lesser food items like the starters and snacks. If the event stretches for a full day, then there will be the need to serve more than one meal.

In addition to these things, the budget of food is the next point. The amount and variety of food that is provided directly depend on the budget of the event. If it is a high budget event there can be more choices of cuisines. In the case of a low budget event, decide the food choices very carefully.

Appointing a team to take care of the culinary planning can be of great help.

Presentation Planning

Presentation of the food is as important as its taste. If the food and drinks served to look beautiful, they will automatically become much more likable. It is not necessary to go extremely overboard with the designing but setting up cutlery and crockery according to the venue and theme is important. In the case of formal events, the presentation of the food can be a key factor. Serve the food in proper platters and make sure that the glasses used for the drinks are appropriate.


In any event that includes food and drinks, a good serving staff is essential. Select the caterers that have experience in providing both excellent food and services. The number of people behind the counters should be in proportion to the number of people attending the event. For example, for the bar at the event, appoint one bartender for every 100 attendees. Similarly, there need to be enough staff to serve drinks and starters to the attendees if it is not a buffet.

Choosing a good caterer is a big task on its own, hence starting the planning beforehand can help. If this is the first event you are hosting, take advice from the people who have experience in event planning. Alternatively, you can also search on the internet for the best matches. Meet and try out their services before appointing them for the job.


Food makes a great impression on the people. If you want to give people another reason to like the event, good food with a great presentation is essential. In addition to this, the most important thing to keep in mind while planning culinary having enough for everyone.

In some cases the food is leftover. Donate the food to the shelter homes or to the NGOs. This will not only prevent the food wastage but will also put it to great use.

Keeping these small things in mind can help anyone plan the culinary for events successfully.

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