How to Plan a College Fest Event

College life is one of the best times of a person’s life. The amalgamation of all the activities that come with the studies is what makes this life so amazing. The kids are fresh out of the schools and the no boundations study atmosphere is extremely attractive. However, the most fun part comes with the extracurricular activities such as sports and fests. Fests are the times when all the students unleash their talents and this is also one of the most memorable times of any college life.

A college festival is basically held for two to three days and sometimes more. Depending on the college, various activities are organized for the children to participate in and showcase their talents. Activities like dance competition, debates, drama competitions, fashion shows and much more take place. Students from the host college and the guest colleges attend the fest event and win prizes. The college fests can be organized in various ways and at different scales. Some colleges due to their sizes and stature have huge fests in which students from all over the world participate and learn. Activities such as guest lectures and science competitions are also included in some places.

The organization of the college fest is not an easy task to accomplish. A lot of planning goes into its organization and it is a huge responsibility. Usually, the students organize the college fests and make teams for various tasks. Some colleges even hire event management companies and event planners to do the job for them. If you are organizing the college fest of your college or you have been given the responsibility to organize a feast for some college you might need a few tips and tricks. Here are a few points that you should keep in mind while making the plans for your event.

 

  • Pick A Name And Date For The College Fest

    Pick a date for the college fest that suits all the students and the college authorities. Do not pick a date close to the examinations. Additionally, decide a catchy and unique name for your college fest. Most of the college fests have the same name year after year but in some cases, the responsibility to decide the name comes to the organizing committee.

  • Pick Out The Theme For The College Fest

    Pick a unique theme for your fest. Ask your team to pitch in the ideas and pick out the most interesting ideas of them all. Make sure the idea is cost-effective. Additionally, make sure that the theme goes with the name of the fest.

  • Decide The Events For The College Fest

    College fests are filled with different events and there are a lot of options to choose from. However, there is a time restriction and only a few can be placed in the limited time slot. So, make the choice properly. Include only those events that have enough participants and students interested in them. Look at the majority of the crowd in the college and then decide the events to include.

  • Distribute The Budget And The Work Mindfully

    Pick out an efficient team that can handle all the work for you while you supervise. Pick out people for every activity and give them responsibilities. Allot them a restricted budget and tell them to work inside the budget.

  • Get A Budget For The Fest

    Decide a budget for all the activities and arrangements and ask your authorities for the fundings. You can also contact the sponsors to partner with you and help you arrange funds for the event. You can either pay them back from the money that comes through the tickets or by publicizing their product in your event.

  • Book The Celebrity Guest Performer For The Fest

    Celebrity performances are the best part of any college fest. So depending on your budget pick a celebrity performer for your college fest event. Make sure that you do the booking early since celebrities are really busy and might not be available on the days of the event. Additionally, check all the details before signing the contract with the celebrity.

  • Publicize The Fest

    Use social media to your advantage. This will save you a lot of money and most of the youth is available through social media. So, this will help you target a huge crowd. Additionally, print out flyers and banners and distribute them amongst the students. Create an email database and send email invites to all the students personally.

  • Sell Tickets And Passes For The Fest

    Start selling the tickets and passes at least 15 days ahead of the fest commencement. The earlier you start, the more passes you will sell. Also sell the passes online and offline at the venue. Keep a tab on the number or sold passes.

  • Take Care Of The Catering Requirements

    Food is another big responsibility during the fest event. Tie up with the local vendors and ask them to put up stalls in your college and sell food. You can also ask the students to put up stalls and sell food and drinks.

Keep these points in mind and have yourself a successful fest. However, keep in mind that every college is different and you might need to make a few changes of your own in order to make your fest stand out. Do not stress unnecessarily. Distribute the duties from the starting and let people do their jobs. We know it is extremely tempting to do everything by yourself, however, it is not a smart thing to do. There is a time restriction to everything and your job is to supervise and not work. There are a lot of students that want to be a part of the college fest organization team and do not want to work. Keep away from these people since they can create problems for you.

Furthermore, do not forget to enjoy the whole experience. Overworking yourself is not a good thing to do and it is in no way going to help you get anything. So enjoy and have yourself a fest of a lifetime.

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