How To Plan For A Bachelorette Party And Execute It !

Bachelorette party is a wedding tradition that the bride and her friends and guests are looking for. They are going to enjoy and have lot of fun. And if you have taken the responsibility of organizing this party there will little pressure on you. Start with choosing date, location, setting budget, and the activities that the bride will love to enjoy.

1) Decide about dos and don’t with bride :

Don’t involve the bride in this planning. It will a surprise for her before her wedding. But still decide about the details related to it with which she is comfortable with. What all things she is expecting or what all things will make her happy? Ask her what type of party she want ? A dinner out or stereotypical or raunchy bash.

2) Deciding a date for bachelorette party :

If your planning for a surprise party than don’t consult the bride. Or else decide with the bride about the date whether it will for one night or weekend long affair. The date should one month before the wedding day. It is a good time frame between bachelorette party and wedding. But make sure to focus on the bride availability.

3) Making guest lists :

Make a list of guests you want to invite to the party. Specially don’t forget to invite the bride close friends, and special guests. It will a good idea if you invite the bride future sister-in-law also. Still if they are not so close. It is the  chance to bring them and build a strong relationship between them. And avoid inviting the guests who are actually not invited in the wedding ceremony. The number of guests you want to invite depends upon you. The bigger the group more the impact on the party, more the hectic and potentially more the excitement. And in smaller groups there will more intimate and very easy to handle and keep them together.

4) Calculating the budget :

As it will surprise party from your side to the bride. So the whole cost of the party will shared among the guests and you. It will divided among you all. The budget cost will include hotel booking, food, drinks, decoration and all other entertainment things required for the party. To set a fair budget if you want  you can take help of other guests or friends.

5) Selecting location :

First find out where do the guests live ? After that according to that book the majority convenient place, keeping into consideration the bridal choice also. Do the booking from beforehand so that you get the location that you have selected for the party.

6) Sending invitations :

Send the invitations to all the shortlisted guests ones the date and location id decided through their mails or by post or text it. And also let them all know about the budget or cost per head which may change after final count. The party theme or dress code and all other things that they need to know .

7) Deciding about the activities for the party :

Plan for the activities that you want to include in the party. This planning should also start a very long before. tails. o that you can start arranging all the things in details. Take into consideration the bridal choice also. What type of activities she like include that also in the list. And lastly if you booking catering or making food of your own do have a check on the foods that the guests have allergies with and try to avoid it.

8) Having a proper timeline :

Have full details about all the guests. When they will arrive ? How they are going to come from airport ? If they have any transportation facilities or not ? Have a full query about all and in case of need help them to do the arrangements. Decide when will the dinner or cocktail part or when you are going to head from first winery to second. Having a proper timeline with schedule is the best ideas. But in most cases there is a chance of changing it in the party night.

9) Setting transportation facility :

Do booking of the transportation required for the night from one month before the party. It will help you in keeping the bigger group together during the party night out. Or else if you want you can even split into smaller into ubers or taxi’s.

10) Buying decoration staff for the bachelorette party :

If it is a theme party or you are going to host in the house than you will need some stuffs to decorate according to the plan you have decided. Stick to the budget and plan according to it. Don’t spend much on the decoration stuffs. You can get it very easily in the near by your place store or order online for best offers. And if possible buy some fun or theme based stuff for the bride specially.

11) conformation from the guests :

One to two weeks before the party take full conformation from the guests about their arrival or is there any last moment cancellation. According to the conformation of the guests inform the caterer about it. So that the cooking will made according to the number of guests that are coming.

12) Point person of the bachelorette  party :

As you have taken the responsibility of planning the party and organized t. So obviously guests will look for you in time of need. The problem can be anything in the party starting from food, drinks, or controlling the too much drunk guests. All have to handle by you only and everyone will seek  or search for you for help. And you have to get prepared and ready to handle every issue. Same way you be relax and have fun and be alter for the problems. And don’t let bride know about it and come to stress. As it the party specially organized for her so look after that she enjoy it. And having full fun without any stress or worries. It is the most important day of her life and it is your responsibility to make it memorable for whole life time.

 

 

Wedding Reception – Full Planning And Execution !

Planning for a wedding reception need lot of effort. It will start with deciding date, selecting location and type of reception you want to organize. Just to need to follow some steps and organize it properly. After that you will have lots of fun with your family, friends, relatives and all other guests.

1) Setting a date for the wedding :

At first fix a date for the wedding after that only you can start looking for a reception location. Keep in mind that some of the booking are done one to two year before. So according to that date if you get your favorite venue than well and good. Or else you have to change the venue according the date and availability.

2) Setting the budget :

Setting the budget is one of the big thing  in the whole event. Planning for the wedding reception will come with very expensive. Ones you go for any booking pf hall for the reception you have to give them the round figure of number of guests going to attend the reception. So to calculate the budget for reception add up the estimate expenditure per head and all the requirements and room size.

3) Decide what you want indoor or outdoor reception :

If you are planning for the indoor reception than there is not much safeties that you have to take. But in case if you are planning for a outdoor reception there are things that you have to look after and have a back up plan. Like no one know about the climatic change, sudden rain will ruin your party in that case you have to prepared with hidden ace up your sleeves. Proper lighting and many other basic things you need to take care. If you plan your reception to the end of the January during winter season will offer you with some discount and save your money. Sometimes you have choose between weekends days as Saturday and Sunday are very convenient days, and Sunday it will less expensive. By this process you can save some of your money and there will less pressure.

4) Type of reception :

The very first basic thing that you need to decide about the type of reception you want to have. There are two types of receptions organized nowadays. One is Sit-down meal or cocktail part and the second type is simple cake cutting or beach or picnic type reception.

Different types:

  • Sit-down meal is one of the most expensive type reception option. It is one of traditional style reception preferred by mot of them. Guests will get attracted and will appreciate it. It goes perfect for the speech style reception. Where all the guest can toast and give speech and wishes to the bride and groom.
  • Cocktail reception is one of the modern style reception liked and enjoyed by most of the guests. It is less expensive than sit down meal. But in this type it feels little disorganized ways. Where it will become very difficult to gain attention of the guests towards cake cutting and toast time.
  • Simple cake cutting is best for those who have registered marriage or simple marriage ceremony. This can be organized at home or small cafe with friends who have attend the marriage in a small scale without much expenses. It is best for those who don’t want to have a very big reception and can end with tea, coffee, cookies or cupcakes and some snacks among themselves.
  • Picnic style is best for nature loving couples. But it will look little informal for the wedding reception but still you have no problem than it is the best idea. It is going to outdoor reception so you need to all the protection from beforehand. Catering will be very easy in this part so no issue in this part.
  • Beach reception is similar to picnic style and it is also an outdoor reception. So there is risk of weather change or else all your guests are going to have fun and enjoy it. And again it is going to informal type but your going to enjoy a lot.

 5) Decide to have a receiver line or not :

If you think of positive side of this part than in this way you will get the opportunity to greet all the guests and all guests will also get opportunity to wish the bride and groom. On the side the guests will also sometimes very tired and irritated for standing in the line for too long.

6) Decide the time when to toast :

Toasting is one type of traditional and it is very wonderful. One can start toasting in between or during the dinner courses with two to three people speaking each time. Give someone the responsibility that all toasters should short and keep little time. And follow it very strictly. And when it comes to the point of bride and groom they can speak just before the cake cutting.

7) Sitting arrangement :

Seating planning is very necessary in case of sit-down meal. Try to focus on it from before the reception so that you make the chair and table according to it. The bride and groom will sit on the raised platform. Parents of bride and groom can sit in the front near to them. And Elderly people  should be seated like away from platform just to avoid loud noise or sound. The other arrangements should made and place card over the table just to avoid confusion on the reception day. It will be the best idea to keep the dance floor in the center.

9) Planning for the food :

By keeping all the guests into consideration you have to decide the menu. Some will prefer healthy and oil free food while others will junk food. Taste will surly differ from person to person. Some will pure vegetarian while others will non-veg. Decide the menu according to your budget to have. Sit-down meals have their menu printed from before according to budget you select out of it. Tell to keep veg and non-veg different, snack and main course different and specially if there is any alcohol than that should different and away from all.

10) Appropriate place for wedding cake :

At first decide when you will cut the cake. According to that cake place will organized. Make sure that photographer is ready to take photo of you while cutting the cake. You will have a best reception from all the way you like.

 

Garden Party – Plan And Execute!

Garden party is all about outdoor gathering with family or friends or relatives by taking garden as a theme. These parties are usually organised during spring season because of the good weather and flowers blooms. It is not necessary to have a garden in order to organize a garden party. But still you can have a garden party outside. Plan for it properly and make sure it goes successful.

 1) Deciding a location for garden party :

If you want to organize your garden party outside or outdoor. Set it up in your house backyard, park, or any garden. While choosing the venue keep in mind about the surrounding scenes and views. The location has to one level, plain enough, clean so that there is enough place for comfortable seating.

2) Setting the lights for the party :

If your are organizing your garden party during evening or night time. Than decorate the whole garden with soft and romantic lights, which will create a mood or atmosphere of the party type. You can even decorate with beautiful lanterns or  outdoor string lights with flowers and others amends. You can even decorate with candles to create soft lighting. Torches, floating candles, lights are also best idea. Lighting can used for the pathway direction in the whole party.

3) Choosing color scheme :

At first choose two to three color that you can use for your party color scheme. You can choose bright color or dark color according to your comfort or choice. You can coordinate the color scheme with the party decoration, tables, chairs, lights, tableware, and all other accessories of the party.

4) Setting tables and chairs :

Set the chairs and tables in the venue space before the party. You can set any types of chairs and tables that you have inside the house and outside in the patio. If in any case you are not having sufficient chairs and tables than you can rent from party or any event stores for party purpose. Set enough number of chairs and tables for all the guests in sufficient amount. If require you can set the whole venue with blankets and pillows and make your garden party picnic style.

5) Decorating the table :

At first you can decorate the table with table cloth which will coordinate with the color scheme. You can choose any fabric material table cloth according you choice and budget. In the center of the table as centerpiece you can use flower vase or flowers in distilled water or with floating candles or candle stand or small standing candle lamps.

6) Measure related to bugs :

No matter how perfectly you plan for the garden party, how much delicious food you make, set good music or have fun games and entertainment. It is not going to stop bugs from disturbing or irritating your guests. For this you have to take measure steps from making bugs to stop inviting themselves to the party. Keep all the food and drink items covered with lids or else keep it inside the house only. Set the whole party with citronella candles and bug zappers to keep the bugs away from the party.

7) Planning for the food :

Have proper menu of the food for your garden party. Set your grill ready outdoor space of the venue before the party. If you want to grill any food it is the best idea. Have enough propane and all the food that you want to grill ready. Have side dishes ready for your garden party. It can be salads, fruits, or cucumber  salads. It will be best idea for the guests so that can eat while mingling. Along with that you can also have the main course. And lastly set your dessert ready for the guest on the dessert stand from before hand. If you want you can make at home or buy from store. It can include sweet, cup cakes, ice creams or anything of guests choice. And also get ready with welcome drinks, and other refreshment drinks. You can also serve cold alcoholic drinks like mojitos and margaritas.

8) Setting of music :

Get ready with the mixed CD having all the songs of your choice and which will liked by guests as well. Make  playlist from before the party so that there will no issue during the party. The playlist should suit with the atmosphere of the party. You can choose any type of music like classical, romantic, pop, electronic, country or even of nature sounds. Along with music keep the music system or speakers also ready. Check them before the party are they working properly and are loud enough for party ya not. Have enough extension cords  so that you can set them in proper space you want. Or else in alternative have wireless speakers.

9) Setting games for the party :

Get ready with some games which will add some fun and entertainment in the party. You can set outdoor games as well like badminton, miniature golf, boccie and many others games. The guests can enjoy it during the party.

10) Setting photo-booth :

You can even set homemade or store bought photo-booth in the venue of the party for the guests. You can only hand backdrops and have photo-booth props like glasses, scarves, or signs. Guests can use their personal cameras or phones or else you can even set camera tripod for clicking their pictures with family and friends. It is also a part of party. All this will draw the attention of guests eyes and they are keep themselves busy and entertained without getting bored in the whole party.

After planning for the whole party. Get yourself ready for the party with coordination to the color scheme of the party. After that get ready to welcome the guests in the venue. Enjoy yourselves and entertain your guests as well. Take proper care after each and every guests. And greet them well in the whole party till the end. And along with that enjoying playing games, listening to music, dancing and have  good healthy delicious food and drinks.

 

 

 

 

 

How To Organize A Workshop- Plan And Execute!

Workshop explores aspects of a particular product or work from productive prior to formal staging after a intensive group discussion and improvisation. In other words it is also defined as a place or room or building were goods are manufactured and repaired. Or a meeting where a group of people have a intensive discussion on a particular project or product or subject. Workshop is very important in educational field, business, scientist and all other professional fields. Therefore it is very important for each and everyone to learn how to organize a workshop or ways or steps required to organize it. One will get to learn about new skills, ideas, information and a sense of accomplishments in a successful workshop. It also give opportunity to the participants to interact and learn actively.

1) Objective of the workshop :

It is very important to define the main goal of the work. What the participants is going to learn ? How is it important to them ? Through this workshop what do you want to deliver or teach about ? And why it is important to take participant in it ? This are the some of the things which you have to accomplish.

2) Deciding the audience :

Deciding who will your audience is also very important. Are they all going to of same age group or different age group ? Or they are going to strangers or will be from same field knowing each other ? Are are going to familiar with the topic or not ? Knowing all the answers for the above question is very important to organize a successful and ideal workshop. So that you can start planning according to it.

3) Deciding Time :

Always schedule your workshop in the morning time or early afternoon. Because it is the time when participants or audience are alert and awake. If you want your participants to fully involved in the workshop than it is the best time.  In the evening time they become impatience or tired by their whole day work. So one one is going to attendance towards the workshop or discussion going on.

4) Publicity :

Try to do good publicity of your workshop through posters or website or through help of other businesses.  Have a catchy title with images  included so that it will draw attention of audience towards it.

5) Select a group of participants :

A workshop requires a very group of 10-20 people’s. Larger groups may create overcrowded or overwhelming. If in case you want to have large group than you can have. In that divided the participants into small groups and appoint co-presenters and co-facilitators to handle them.

6) Preparing participants :

Make your participants ready for the workshop. So that there will be no issues on the day of the workshop. Get them prepared one to two weeks before the workshop by training with all the necessary things.

7) Get prepared with audio-visual materials :

Get prepared with all the required audio-visual materials in case you are planning to represent any video clips, slideshow or presentation or sound clips. You have to get ready from before hand. Test them from before the day of workshop and set them in your venue where you want with all proper arrangements.

8) Getting ready with arrangements :

Have a group discussion with all your team members and participants. Mutual understanding and a good communication is very important between each other. It is the first step to success in case of group works. Make all the necessary arrangements for the workshops. Decoration, chair arrangements, and if required with projects, speakers etc.

9) Booking for catering :

Workshop usually occurs for a long time so it requires lot of energy and patience. It is very important to keep one active during the whole workshop. Therefore healthy food, beverages, drinks are very important in that case. So have a proper arrangement of it. Keeping on supplying with sufficient water and energy drinks that will boost them up. Avoid unhealthy, junk, fast and oily food it will make them inactive, sleepy and tired.

10) On the day of event :

After proper arrangements for the whole workshop. On the day of workshop make yourself ready and arrive to the venue early. So that you can overlook all the arrangements have done properly or not. If you have any materials to be given to your team members than give it before the workshop starts, it saves time. Greet and welcome your participants well ones they arrive to the venue. Immediately you can start your  workshop by introducing yourself. Followed with what you want to convey. Don’t too much talk, picture and video representation will much better.  Maintain a calm, respectful and democratic atmosphere. Don’t extent any activity for more than 15-20 minutes.

Strictly follow to the timeline or schedule that been beforehand. Be comfort and flexible enough through the workshop. Get ready for the unexpected things because no one knows what is going to happen in the next moment. Lastly you can conclude with a summary and a vote thanks to all the participants and audience.

11) After the workshop :

At the end of the workshop don’t forget to take feedback from each and each person who have attend the workshop. Because feedback means a lot in this cases. So that from next time you can improve more and plan for more successful one.

There will both positive and negative feedback. Don’t be upset with negative instead encourage and motivate yourself with that. Have contact with your participants and follow them for few days or weeks. So that you can tell how this  has helped you ? What all things you learned from this ? What all things you find useless ? And after all this if in case you think that you are again in need for anther one than you can follow with the same participants or new participants. All that you have to do is to simply follow the following steps again to plan for it. As you have done it ones so it is will easy for you. And during second time you will organize more better and best. It is surly going to other successful and ideal one.

How To Select A Family Reunion Venue- Plan And Execute!

Deciding a venue for a family reunion is a tough job because the mind set of each and every member different from each other. Some will like one place while other may dislike it. As it is a family reunion therefore everyone’s opinion is most important. All are going to travel from different places and meet at the reunion. How much you are going to spend for the whole event, calculate an budget of it. The budget will include the travelling charges, hotel cost, local attractions, food expenditure and all other small basic things.

1) Calculating per head expenditure for the family reunion:

By calculating the per head expenditure we will come up with a proper budget that will cost everyone. This will also help to find out the location that will suit everyone’s budget and needs. Out the family member choose one who is ready this responsibility of planning and calculating the budget of the whole family reunion. They will also collect the money from all the rest of the family members. The total costing will include the lodging, venue rental, food, transportation, site seeing and all other  means of transportation.

2) Including food cost :

Without fest or food all party, events and family reunions are incomplete. Are you going to cook of your own, or order or booking catering or go out to restaurant to eat. It depends upon the you but most important is that you have take into account the cost of food. So according to that choose a location or venue where food will be less expensive and delicious food will available.

3)  Including transportation cost :

It is not necessary that all the family members might near to each other or near to the location. Some will come from far place to attend the family reunion. And also it is very necessary to know their budget and financial situation. According to that if the whole cost will be divided among the family members than it will best idea. But first ask them how much they are going to spend on the event including their personal transportation cost. After that plan according to that and divide equally among all.

4) Including the lodging cost :

Some will prefer staying in the near by relative’s house while others will prefer staying at hotels or motels or resorts. By taking all this into consideration choose a location according to it for the reunion. But in case you are looking for a cheaper option, than local campground is the best idea. Which will excellent for children’s providing activities like fishing, boating, pool and other.

5) Including the entertainment cost :

Ones you go to any place so it is obvious that you will go to near by attractions or site visit. So don’t forget to add this cost also in the budget account. You can take games or activities by your own. Or even take part in the near attractions like horse riding,  boating, fishing, swimming and many other.

6) Get opinion from all related to location :

Ask each and every family member their opinion related to the location they want to visit. As there are different aged group peoples in the family so surly the opinion is going to differ from each other. Consider everyone’s suggested location at least ones so that there will no conflict later on.

7) Checking the amenities :

Ones the names of the locations are shortlisted, visit the website of all the hotels. And check all the amenities and facilities provided by them. Accessible restrooms, kitchen, ramps and wheel chair accessible bathrooms some of the important facilities need to be provided. And also esquire if alcohol is allowed to take or not, in case you are interested in taking.

8) Check the travelogues :

Go through the travelogues of the shortlisted hotels. Check what are the interested things provided by them for all aged group people’s. If in case your booking a hotels which is not offering any attractions, than you yourself come up with the games or activities to keep everyone entertained through the free time.

9) Family vote to choose the venue:

Send the shortlisted hotels names to every family member through mails or messages or social networking sites. Tell them to select one of them according to their comfort and choice. In this process many of the hotels will be eliminated first and from left ones. The majority vote hotel will finalized.

10) Booking venue earlier :

The shortlisted or finalized hotel should book early as soon as possible. Specially during summer and holiday time, it becomes impossible to get hotels so early booking is very necessary in order to avoid it getting away from your hand. You can do early booking by call or through online by going to their website. Query about the cancellation and security deposit fee, so that you have all the information know from before.

11) Ask about the offers or discounts :

Before booking try to know if they are offering an discounts. If yes than try to know about it in detail. What is the offer ? how discount you will get ? You can try to find out about it directly from the hotels or from any local friend or relative of that place. If you are getting any help or ideas from them than surly take it and don’t try to avoid or ignore. Nothing bad in it if you accept it.

Ones you are done with choosing your location and booking it. After that according to the decided date book your tickets how you want to travel by bus or flight or train. Because in this case also early book is must or else you will not the availability. Meet with your family members on the selected date near the venue. Have good time with all your family members as you get to meet with them very rarely. This is the one of the chance out of it. Enjoy the place, visit the near by views or attractions, eat the special food of that place. It is going to one of the best family reunion and will remembered by all. Memorable time of all the family members gathered at the reunion.